About the Logan County Court Clerk
The Court Clerk is an elected county officer who serves as the local custodian for District Court records. In Logan County the office is held by Cheryl Smith, also listed as Cheryl Watts Smith. The clerk and her staff work the public counter on the second floor of the historic courthouse in downtown Guthrie. They answer record questions, take filings, and collect court money during regular business hours.
The office records, files, and maintains District Court proceedings. It keeps trial dockets, case files, journals, and appearance dockets. It collects fees, fines, costs, assessments, and forfeitures, then distributes or expends the money it takes in. The clerk also issues marriage licenses and the legal process that the courts and the Sheriff need to move cases forward.
Logan County Court Clerk
Clerk: Cheryl Smith
301 E Harrison, Room 201
Guthrie, OK 73044
(405) 282-0123
Hours: 8:00 a.m. to 4:30 p.m., Monday to Friday
What the Logan County Court Clerk Does
The work of the Court Clerk touches almost every kind of case that the District Court hears. Criminal felonies and misdemeanors, civil suits, family and divorce files, probate, small claims, and county and state traffic citations all pass through this one office. The clerk is the keeper of the paper and the digital record, and the office that takes your fee when a case is filed or a fine is paid.
- Files and maintains District Court proceedings, trial dockets, case files, journals, and appearance dockets.
- Collects court fees, fines, costs, assessments, and forfeitures, and accounts for the funds.
- Issues subpoenas, summons, orders, writs, processes, and legal warrants allowed by statute.
- Issues marriage licenses and accepts divorce, probate, small claims, and traffic filings.
- Provides certified copies of court documents for legal use.
The clerk also works closely with the Logan County Sheriff on service of process. When a summons or a writ leaves Room 201, a deputy or a registered process server carries it to the named party.
Court Clerk vs County Clerk in Logan County
Oklahoma splits local recordkeeping between two separate elected officers, and the names trip up a lot of people. The Court Clerk holds court case files. The County Clerk holds land and money records. Asking the wrong office for a record is the most common reason for a return trip to the courthouse. A quick look at the county website shows how different the two jobs really are.
The County Clerk page describes a recorder, financial officer, purchasing agent, payroll clerk, and board secretary all rolled into one office. You can see the scope of that office on the Logan County Clerk page.
None of those duties involves your court case. The County Clerk records deeds, mortgages, plats, liens, oil and gas leases, and mineral documents, and keeps the county ledgers. The current County Clerk is Troy Cole, and the office sits in the same courthouse complex at 301 E Harrison. If you need a land record rather than a court file, the Logan County Clerk records page explains that side of the building.
Land records reach all the way back to the Land Patents filed after the 1889 Land Run. The county now points searchers to an online vendor for deed and mortgage lookups, as shown on the Search Land Records page.
That portal is a useful contrast for court researchers. Indexed land data and images run from January 1985 forward, with new records added in real time, and you can preview the search fields at the official Logan County land-record portal.
Court cases do not appear there. For a divorce, a probate, a criminal case, or a small claim, you stay with the Court Clerk and the state court website covered below.
What Court Clerk Staff Can and Cannot Do
The Court Clerk runs a records and filing office, not a legal help desk. Staff are glad to help you find a case and buy a copy, but the law keeps them from giving advice. Knowing the line ahead of time makes for a smoother visit and keeps your questions pointed at the right person.
Court Clerk staff can help with these tasks:
- Look up a case and help with basic research.
- Share case status when the case is open to the public.
- Make copies, duplicates, and certified copies.
- Explain court schedules and general court procedure.
- Hand out court-approved forms.
Staff cannot cross into legal advice. They will not tell you whether to file or what action to take, fill out a form for you, tell you what to say in court, or recommend an attorney or a bail bondsman. For help with those choices, a private lawyer or a legal aid service is the right call. The clerk's job stops at the record.
Logan County Court Records on OSCN
Most Logan County District Court records are searched online through the Oklahoma State Courts Network, known as OSCN. The Court Clerk's own records page directs the public to oscn.net for case dockets and imaged documents. The site is free, and the Oklahoma Court of Criminal Appeals confirms it as a public way to search district and appellate court records.
You can search by case number or by party name. When you only have part of a name, add a percent sign after the text you have, so a search for "Smith%" returns names that begin with Smith. Most civil, criminal, and family cases from 2003 forward appear online, and the clerk keeps adding older archives. Sealed matters such as juvenile, adoption, and guardianship are left out of public view by statute.
When a docket line reads "Document Available," you can open and print that paper from home. When the line shows no link, or reads "Document Available at the Court Clerk's Office," the file is held at the counter because of sensitive content. In that case you ask the clerk for a copy. The broader walkthrough on the Logan County court records page covers the full OSCN search path, including how to read a case number and a docket entry.
How to Request a Certified Copy
A certified copy is a court document stamped by the clerk as a true and correct copy of the original. Courts, agencies, and lenders often require one because an uncertified printout from OSCN does not carry that attestation. The request process is short, but it must include enough detail for the clerk to find the file and quote the fee.
- Find the case number on OSCN, or call the Court Clerk at (405) 282-0123 for help locating the case.
- Decide which documents you need and whether you need them certified for legal use.
- Submit the request in person at Room 201 or by mail to the Logan County Court Clerk.
- Include payment by cash or money order, covering the copy and certification fees.
- Pick up the certified copy at the counter, or wait for it to arrive by return mail.
Note: The office does not run record searches over the phone, so a written or in-person request is the only way to order a certified copy.
Logan County Court Clerk Records Request
There is no downloadable request form, so a mail request works as a letter that supplies the facts the clerk needs. If you do not know the case number, the office charges a search fee and uses the details you give to limit how many years it must dig through. The clearer your request, the faster the clerk can quote a cost and pull the file.
| Field | Required | Notes |
|---|---|---|
| Party Names | Yes | Full names of the plaintiff and defendant, or petitioner and respondent. |
| Case Type | Yes | Criminal, civil, family, probate, traffic, or small claims. |
| Date or Date Range | Yes | Narrows a search when no case number is known. |
| Documents Requested | Yes | List the specific papers or ask for the full file. |
| Certification Needed | Yes | State whether certified copies are required. |
| Contact Number or Email | Yes | So the clerk can reach you with the cost. |
| Payment | Yes | Cash or money order; search fee applies when no case number is given. |
Mail the request to Logan County Court Clerk, 301 E Harrison, Rm 201, Guthrie, OK 73044. The records and archives instructions live on the Court Clerk records request page, which also lists the sealed categories that stay off public view.
Logan County Court Clerk Fees
The Court Clerk charges set fees for searches, copies, and certification. When a requester has no case number, the search fee is billed by the number of years searched and is payable by cash or money order. These court copy fees are separate from the recording fees the County Clerk charges, so the two schedules should not be confused.
| Item | Amount |
|---|---|
| Records search without case number | $5.00 per 7 years searched |
| First page of a document | $1.00 |
| Each additional page | $0.50 |
| Certification of a document | $0.50 |
| Authentication of copies | $5.00 |
It helps to see why the County Clerk fees look so different. That office records deeds and mortgages, and its first-page recording fee runs many times the cost of a court copy, as the County Clerk fee page sets out.
Land transactions also carry a documentary stamp tax that has no match in the Court Clerk's office. The county charges $0.75 per $500 of purchase price on a deed, a rule explained on the documentary stamp tax page.
For court researchers the takeaway is simple. Court files cost a dollar for the first page and pocket change after that, while land recording carries higher, very different fees through the other office.
Marriage, Divorce, Probate, and Traffic Services
The Court Clerk does far more than copy paper. Several life events route through this one counter. Marriage, divorce, probate, and county traffic cases are all clerk business, and each has its own rules worth knowing before you go.
Marriage licenses are issued at Room 201. The standard fee is $50 by cash or credit card, dropping to $5 when the couple completes qualifying premarital counseling and brings a letter on letterhead. A license is valid for 30 days and must be returned to the clerk in person or by mail. Judges in Logan County do not perform ceremonies, and since November 2022 ministers no longer register their credentials with the county.
Divorces are filed with the Court Clerk too, but Oklahoma is a non-form state. The clerk does not supply divorce papers, so those come from an attorney or a legal service. Probate and guardianship matters are filed in the District Court, not a separate probate court. Probate dockets meet the first and third Wednesday of the month at 9:00 a.m., while guardianship and adoption files carry tighter access limits.
Traffic is split by who wrote the ticket. The Court Clerk handles citations from the Logan County Sheriff and the Oklahoma Highway Patrol, which you can pay in person, by mail, or online through OSCN E-Payments. City police tickets usually go to a municipal court instead. The office does not take traffic payments over the phone.
Court Forms and Jury Service
The Court Clerk publishes the forms most filers need and runs the local jury process. The forms page links to the statewide form library and to local documents such as small-claims forms, a civil cover sheet, a court order title page, and an ability-to-pay affidavit. Picking the right form before you arrive saves time at the counter.
You can browse and download those documents from the Logan County Court Clerk forms page.
Jurors report through the same office. Logan County uses the state jury website at juror.oscn.net, which asks for a Juror ID, a zip code, and a date of birth. Excusal requests go through the eResponse system or in person at the Court Clerk's Office, but only up to five days before the date you are called. A scheduling conflict can be emailed to Logan.Jury@oscn.net or handled by phone at (405) 282-0123. Automatic exemptions cover people over 70, recent jurors, and several other categories the county lists.