Logan County Clerk Records

About the Logan County Clerk

The County Clerk is an elected county officer who serves as the county's official recorder. In Logan County the office is held by Troy Cole. The clerk and the staff work a public counter in the courthouse complex in downtown Guthrie. They record new land instruments, certify copies, and keep the indexes that let the public trace a property back through its owners.

The office does more than record land. The County Clerk is the county's financial officer, purchasing agent, and payroll clerk. The clerk also serves as secretary to the Board of County Commissioners and keeps the county financial ledgers. Each of those duties is spelled out on the county's own Logan County Clerk page.

What the Logan County Clerk Records

The County Clerk wears several hats, but the job the public sees most is recorder. Every deed, mortgage, and plat that changes hands in the county is filed, stamped, and indexed in this office. The clerk also runs the money side of county government, from payroll to purchasing, and keeps the records of the commissioners who govern the county.

• Records and maintains deeds, mortgages, plats, liens, oil and gas leases, and mineral documents.
• Indexes each instrument so the public can search land records by name or document.
• Serves as the county's financial officer and keeps the county financial ledgers.
• Acts as purchasing agent and payroll clerk for county government.
• Serves as secretary to the Board of County Commissioners and keeps board minutes.

None of that work touches a court case. A lawsuit, a criminal charge, a divorce, or a probate stays with the Court Clerk, a separate elected office in the same courthouse.

Land Records in Logan County

Land records are the heart of the County Clerk's public role. The office records and maintains the documents that prove who owns property and who holds a claim against it. Many of these papers are tied to the mineral wealth under Logan County soil, so oil, gas, and mineral instruments sit right beside the everyday deed and mortgage.

The most common record types kept by the office include the following:

• Deeds that transfer ownership of land from one party to another.
• Mortgages and the releases that clear them once paid.
• Plats that map out subdivisions, lots, and boundaries.
• Liens, including mechanic's, tax, and judgment liens against property.
• Oil and gas leases and other mineral documents.

The paper trail runs deep. Logan County land records reach all the way back to the original Land Patents filed after the 1889 Land Run, when settlers first claimed parcels in what was then County No. 1 of Oklahoma Territory. That history means a full title search may cross more than a century of recorded instruments. A title company or a buyer often walks the chain backward, deed by deed, to make sure no old lien or claim clouds the sale.

The clerk records each instrument in the order it arrives and assigns it a book and page or a document number. That number is how the office, a lender, or a title examiner pulls the exact paper later. Because the record is permanent, a deed filed today joins the same chain as a patent signed more than a hundred years ago.

County Clerk vs Court Clerk

Oklahoma splits local recordkeeping between two separate elected officers, and the names trip up a lot of people. The County Clerk holds land and money records. The Court Clerk holds court case files. Asking the wrong office is the most common reason for a return trip to the courthouse. The table below sorts out which office keeps which record.

For a divorce, a small claim, a criminal case, or a probate, the Logan County Court Clerk page covers the right office and the OSCN docket search. The broader range of court files is laid out on the Logan County court records page. This page sticks to the land and financial records the County Clerk handles.

How to Search Logan County Land Records

The County Clerk points searchers to OKCountyRecords, an official vendor-hosted portal for Logan County land records. The portal lists County Clerk Troy Cole, the courthouse address, and a public search built on the office's own index. Indexed data and document images run from January 1985 forward, and new records are added in real time as they are recorded.

1. Go to okcountyrecords.com/search/logan, the official Logan County portal.
2. Pick a search type, such as grantor or grantee name, document type, or recording date.
3. Enter the seller (grantor) or buyer (grantee) name, or a document number if you have one.
4. Set a date range; indexed images begin in January 1985.
5. Review the results for document type, parties, recording date, and book and page.
6. Open or order an image; some image and copy features may carry a fee.

For records older than the online index, or for a certified copy, the in-person counter is the fallback. The county also keeps a short pointer to the portal on its Search Land Records page. Staff at the courthouse can pull older Land Patents and pre-1985 instruments that are not yet imaged online.

Logan County Clerk Fees

The County Clerk charges set fees to record and copy land documents. Recording fees are higher than court copy fees because each instrument is indexed, stamped, and stored as a permanent public record. A standard deed or mortgage costs more for the first page, then a smaller amount for each page after it.

A nonconforming document is one that does not meet the standard page size or margin rules, so it costs more to record. The full schedule, including the rules for legal descriptions and plat maps, is posted on the County Clerk fee page.

Logan County Documentary Stamp Tax

A deed that transfers Oklahoma real estate carries a documentary stamp tax. The County Clerk collects this tax when the deed is recorded, on top of the recording fee. The rate is $0.75 for every $500 of the purchase price, so the tax rises with the value of the property changing hands.

The clerk needs to see the price before applying the stamp. Proof of the purchase price must come with the deed, but that proof is not recorded. It is used only to calculate the tax, then kept separate from the public record. Some transfers, such as gifts or certain family transfers, may be exempt, and the deed should state the basis for any exemption.

Note: The proof of price supports the stamp calculation only and never becomes part of the public land record the County Clerk maintains.

The county's documentary stamp tax page spells out the rate, the proof requirement, and the exemption note in full.

Ways to Reach Logan County Land Records

There is more than one path to a County Clerk record. The online portal is the fastest route for anything filed since 1985, but the courthouse counter still matters for older or certified documents.

• Online: the OKCountyRecords portal for indexed land records from January 1985 forward.
• In person: the County Clerk counter at 301 E Harrison in Guthrie for recording, copies, and older Land Patents.
• By the fee process: pay the set recording, copy, and certification fees to obtain or file a document.

One more office is easy to confuse with the County Clerk. Property values and ownership for tax purposes are kept by the Logan County Assessor, not the recorder. In July 2024 the Assessor added a free online real-property search through actDataScout. That tool shows assessment and parcel data, which is separate from the deeds and mortgages the County Clerk records. For a recorded land instrument, OKCountyRecords is the right source. For a parcel value or assessment, the Assessor's actDataScout search is the place to look.